Denmark is no exception to bureaucracy, so before you start doing anything, take care of bureaucracy first! It might take a while, but in the end it will work out. Although you might get some white hair during the process
I. THE CPR NUMBER – THE ‘MAGIC PILL’ FOR EVERYTHING
When moving to Denmark, there are three institutions you need to pay a visit:
a. Statsforvaltnings (State management/Registration Office) – in order to legally live in Denmark, non-EU citizens need a ‘residence permit’ and EU citizens, staying for more than 3 or 6 (in case of job seekers) months, need a ‘registration certificate’.
b. Borgerservice (Citizens Service) – once you have the residence permit/registration certificate you have to go to the town hall in order to get registered and receive the Danish Social Security number (CPR number).
In the same time you will need to choose a General Practitioner and you will receive a ‘yellow card’ (health insurance card) in your mail after 2 weeks
Important – You cannot have a CPR number without the residence permit/registration certificate!!!
The CPR number provides access to your bank account, library, university facilities, public institutions! You need one to exist!
c. SKAT (tax authorities) – every person in Denmark has a tax card. For university employees this is withheld by the university, but you still need to register at SKAT.
d. International Citizens Service !!! – there is a brand new ONE STOP OFFICE in Aalborg, Aarhus and Copenhagen, where there is a representative from all three above mentioned institutions and you do all your paperwork in 1 day!!
Be aware that if you do not choose ICS the whole procedure can take up to 1 month, a period in which you cannot open a bank account, and thus have no salary
II. BANK ACCOUNT – NO ACCOUNT NO SALARY
– In Denmark you can only open a bank account, once you have your CPR number!
– It takes approximately 5-10 working days to open a bank account
– All information will be received by post (PIN number, cards etc.)
– You shall also receive a NEM ID, which is a set of codes you will use to login to your bank account or when taking care of bureaucracy matters online (tax, registration etc.)
– Be aware that in the first 3 months you will only get a provisional card which in many cases is not accepted in all places!!!
– Only after the bank is sure that you are here to stay for a longer period of time (generally they look at whether you have received at least three salaries) you may apply to get a VISA DANKORT, which is accepted everywhere
– Opening a bank account at Danske Bank costs 300 DKK (40 euros) which shall be deducted from you first salary
– The two most widely used banks in Denmark are Danskebank and Nordea
– Every employed person in Denmark has a mandatory NEM Konto (account) which means that the authorities can check your account when there is suspicion of tax fraud.
III. EMPLOYMENT CONTRACT AND SALARY
– Make sure you give your CPR number to the salary department and make sure they note it down correctly → in Denmark the authorities know your account (NEM Konto) by simply providing them your CPR number
– the salary arrives on the last working day of the month
– the amount stated in the contract is the gross amount – for.e.g. at a PhD level the overall taxes and contributions for the gross amount shall be around 42%
IV. CHANGING THE ADDRESS
– When you have changed your address you will need to notify this to the Borgerservice because you will receive a new yellow card
– It is possible to do it online or by simply going there
– You will also need to go to the Post office and fill out a form with your old and new address
Aarhus, 16 Nov 2012